ROOM RESERVATION GUIDELINES
The primary purpose of the Gottesman Libraries facilities is to provide study space and workspace for members of the Teachers College community. The goal of the library room reservation system is to maximize the use of library facilities while maintaining a high-quality environment for study, collaboration, research, and education.
All room reservations are handled online through the Room Reservation System (powered by Springshare’s LibCal module).
Self-Bookable Rooms’ Reservation Guidelines
Rooms can be reserved up to 4 months (120 days) in advance
Patrons can hold 2 active reservations at a time
Reservations have a 3-hour time limit
Rooms are open to all when not reserved; however, users with a valid reservation are given priority
Reservations can only be made by current TC students, faculty, and staff
Large Room Reservations Guidelines
Although special events are welcome in the library’s large rooms, special events scheduled within Russell Hall must be planned to minimize disruption and inconvenience for student and faculty users of the library. Members of the Teachers College community may request to hold a special event in the library by requesting one of two large rooms, RH 305 or RH 306, here.
It is recommended that requests for Large Rooms be submitted by August 10 for the fall semester, December 10 for the spring semester, and April 10 for the summer terms. The requestor will be notified as soon as possible. After those dates, special requests are handled on a rolling basis.
Reservations for Academic Purposes
The room reservation system automatically makes rooms available for booking on a shifting calendar basis. The library does not accept room reservations beyond the room booking period indicated above in an effort to maintain room availability for students and faculty throughout the year. Students and faculty needing reservations beyond the allowed period are advised to reserve rooms elsewhere in the College through the College Office of Room Assignments.
Reservations for Administrative Purposes
Rooms become available for administrative purposes when they are not occupied for academic purposes. The library welcomes administrative use of library rooms, but the academic needs of students and faculty receive priority. Administrators unable to find an available room through the online room booking system are advised to book rooms elsewhere in the College through the College Office of Room Assignments.
Reservations for Courses
Faculty should have their course assigned a regular College location outside the library by the College Office of Room Assignments. In the case of a special session where a library room is the preferred space, faculty should submit a request for a Large Room. Please see year-round priority deadline schedule for Large Rooms requests above.
Reservations for Dissertation Hearings
Students should work through the College Office of Room Assignments to schedule a room outside the library. Closer to the date of the hearing, students may elect to schedule a library room using the online room reservation system.
For additional information, please contact us.