Room Reservations Guidelines

Room Reservation Guidelines

The primary purpose of the Gottesman Libraries facilities is to provide study space and workspace for members of the Teachers College community. The goal of the library room reservation system is to maximize the use of library facilities while maintaining a high-quality environment for study, collaboration, research, and education.

All room reservations are handled online through the Room Reservation System (powered by Springshare’s LibCal module). 

Self-Bookable Rooms’ Reservation Guidelines

  • Rooms can be reserved up to 4 months (120 days) in advance

  • Patrons can hold 2 active reservations at a time 

  • Reservations have a 3-hour time limit

  • Rooms are open to all when not reserved; however, users with a valid reservation are given priority

  • Reservations can only be made by current TC students, faculty, and staff

  • For information about how to use the room's equipment, check the Info button A white rectangle that includes a blue square with the word next to the room on the Room Reservation page.


Large Room Reservations Guidelines

The library has two large rooms, RH 305 and RH 306, located on the third floor of Russell Hall.  These rooms may be used for special events, to accommodate larger group meetings or courses with special dates. When the rooms are not reserved, student may use them for quiet study. Although special events are welcome in the library’s large rooms, special events scheduled within Russell Hall must be planned to minimize disruption and inconvenience for student and faculty users of the library. Members of the Teachers College community may request to hold a special event in the library by requesting one of two large rooms, RH 305 or RH 306, here. Please submit your request at least 72 hours before the desired date. Note: Given room capacity and the demand for space, a reservation request for a Large Room will be approved if seven or more persons attend the meeting.

It is recommended that  requests for recurring meetings in Large Rooms be submitted by August 10 for the fall semester, December 10 for the spring semester, and April 10 for the summer terms. The requestor will be notified as soon as possible. After those dates, special requests are handled on a rolling basis.


Reservations for Academic Purposes

The room reservation system automatically makes rooms available for booking on a shifting calendar basis. The library does not accept room reservations beyond the room booking period indicated above in an effort to maintain room availability for students and faculty throughout the year. Students and faculty needing reservations beyond the allowed period are advised to reserve rooms elsewhere in the College through the Office of the Registrar.


Reservations for Administrative Purposes

Rooms become available for administrative purposes when they are not occupied for academic purposes. The library welcomes administrative use of library rooms, but the academic needs of students and faculty receive priority. Administrators unable to find an available room through the online room booking system are advised to book rooms elsewhere in the College through the Office of the Registrar.


Reservations for Courses

Faculty should have their course assigned a regular College location outside the library by the Office of the Registrar. In the case of a special session where a library room is the preferred space, faculty should submit a request for a Large Room. Please see year-round priority deadline schedule for Large Rooms requests above.


Reservations for Dissertation Hearings

Students should work through the Office of the Registrar to schedule a room outside the library. Closer to the date of the hearing, students may elect to schedule a library room using the online room reservation system.  


Alternative Spaces

The Library Stacks, floors 2 through 5 in the Bell Tower, offer open seating with first come, first serve, small tables and chairs. If no rooms or spaces are available in the library, we encourage current members to consider campus facilities, including the newly renovated Everett Lounge, located at 118 Zankel Hall, and Computer Lab,  located at 242 Horace Mann.  Be sure to review the guidelines and Room Assignments Policy of the College.


For additional information about Library Rooms, please contact us.

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